01
Add students and services.
Import a service list or enter it yourself. Use student pseudonyms, exact minutes, the service setting, and your provider share.
Every service has its own line.Built for special education scheduling
Your caseload.
Your constraints.
A clearer week.
Bring service minutes, class schedules, and the times you can actually teach into one plan you can see and shape.
An invite-only pilot. Owner approval is required to use the app.
AN EXAMPLE WORKSPACE
All minutes coveredWeekly services
Explore two saved drafts
AM
MON
TUE
WED
THU
FRI
9:009:3010:0010:3011:00
Planning
Planning
STUDENT COVERAGE
M
Maple
60 / 60 minC
Cedar
60 / 60 minW
Willow
30 / 30 minSELECT A GROUP ABOVE
Math group
Monday · 9:20–9:50
30 minutes for each student’s Math service.
Interactive example · fictional students, real kinds of decisions.
01
Minutes stay exact.
See each service’s requirement and coverage.
02
The school day sets the boundaries.
Class blocks and unavailable time guide the plan.
03
You keep the final say.
Review a proposal, then adjust and save.
FROM REQUIREMENTS TO A WORKABLE WEEK
Start with what has to happen.
Then find where it can fit.
Bring your existing files or enter details by hand. Review the building blocks before they become part of your schedule.
02
Lay out the real school day.
Add classroom subject blocks and protect lunch, planning, duties, and other unavailable times. Repeat shared blocks across weekdays.
Your constraints belong in the plan.03
Review a proposed week.
Build a schedule, check capacity and coverage, and apply the proposal when you’re ready. If minutes do not fit, the gap stays visible.
No hidden cuts to make the week work.A SCHEDULE YOU CAN KEEP WORKING WITH
The first draft
is a starting point.
A classroom block moves. A group needs a different time. Your calendar should make the next version easier.
Move the group. Keep the checks.
Drag a session, resize either edge, or double-click to edit. Changes are checked against service and scheduling rules.
Bring a student into the group.
Drag a student from the sidebar. Each student is credited for one matching service in that session.
Save the versions worth keeping.
Name a draft and return to it later, with its services, class blocks, and constraints. The current draft is preserved when you load a saved version.
SAVED VERSIONSSign in to your workspace
Your plan can change without losing the work.Room to try another option.
▦
Morning groupsClasses, services & constraints included
✓▦
More space on FridaysA different way to arrange the week
↗Load a saved version.
Your previous draft stays available.
USE PSEUDONYMS FROM THE START
A useful schedule does not need
a student’s real name.
You are responsible for using made-up labels like Maple and Cedar in your workspace and imported files. Keep any real-name reference separately and securely. Sped Schedule does not automatically anonymize documents. Avoid real names, student IDs, diagnoses, and identifying notes.
Pseudonyms reduce risk. They do not make a detailed schedule anonymous.
AI is an optional next step.
The regular schedule builder works without an AI API key. If you connect the assistant, you review a disclosure before sending pseudonymized scheduling details to the provider.
Bring your own OpenRouter key. Provider usage charges may apply.
More about the assistantA FEW THINGS BEFORE YOU START
Good questions.
What to expect from your first workspace.
How do I get in?
Sped Schedule is a private, invite-only pilot. The owner must approve your email address before you can use the app. Once approved, sign in with that Google account to open your workspace. If you need access, ask the owner directly. Each workspace begins with a reminder to use student pseudonyms.
Can I use a Google account or email?
Use the Google account whose email address the owner approved. Approved users with an existing email-and-password account can still use email sign-in and password recovery. Public account registration is closed.
What information should I have ready?
Your students’ service minutes and settings, the classroom subject blocks when services can happen, and the times you or a student are unavailable. Service area and classroom subject are entered separately—for example, Reading during ELA.
Can I bring my existing schedules?
Yes. Import PDFs (including scans), Excel XLSX or CSV files, Word DOCX documents, PNG/JPEG/WebP images, calendar ICS files, or pasted text. Readable tables work without AI; the optional assistant can help interpret unusual layouts.
Review the extracted text beside editable rows, correct missing details, and choose a new workspace or add to your current one. Your original files stay in your browser. Use student pseudonyms before importing; you are responsible for keeping real names and identifying details out.
What if all of the minutes do not fit?
The app shows the remaining gap for each service and the capacity behind the proposal. It does not reduce a requirement to make a calendar look complete. You can review groups, teaching availability, and agreed provider shares, then build again.
Can I save more than one version?
Yes. Save named versions of a workspace and load one later. A version includes the calendar, students, service requirements, class blocks, and constraints. Loading a version also preserves your previous draft.
Do I need AI or an API key to build a schedule?
No API key is needed for the regular builder, and it does not make paid AI requests. It checks requirements and scheduling constraints directly. The optional AI assistant uses your own OpenRouter key; charges from that provider may apply. You review any AI schedule proposal before it changes your calendar.
The assistant can help explain gaps, discuss groupings, and suggest a schedule. Its output still goes through the app’s checks.
Can I export my schedule?
Export an Excel workbook, a readable schedule report, or a JSON workspace backup. Import a backup as a separate workspace. Exports contain service details and should only be shared with authorized people.
ONE CLEARER WEEK STARTS HERE
Give the minutes
a place to go.
Sign in
Access is limited to approved accounts.